Frequently Asked Questions

Dec 2020 Update
Kids' T-Shirt Size Chart
Merchandise Sizing Information
Security, Payment and Privacy
Digital Downloads: Technical queries
Digital Downloads: Customer support
Damaged Items
Returns and refunds
How do I cancel my order?
Shipping: What happens if my order doesn’t turn up?
Shipping: Customs and import duty charges
Shipping: Delivery methods and times
Shipping Fees
Web Browser Support

Dec 2020 Update

We are currently experiencing shipping delays due to restrictions at UK borders, our expected shipping times below:

UK: 7-14 working days.
Europe: 28 working days.
USA / Canada: 28 working days.
Rest of world: 28 working days.

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Kids' T-Shirt Size Chart

Kids T-Shirt size chart:

Size Chest (A) Length (B) CB Sleeve (C)
Kids Small 40.6cm / 16″ 52cm / 20.5″ 34.3cm / 13.5in
Kids Medium 43.2cm / 17″ 55.9cm / 22″ 36.8cm / 14.5″
Kids Large 45.7cm / 18″ 59.7cm / 23.5″ 39.3cm / 15.5″
Kids XL 48.2cm / 19″ 63.5cm / 25″ 41.9cm / 16.5″

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Merchandise Sizing Information

All sizes are approximate.

Standard Unisex T-Shirt:

Chest (A) Length (B)
Small 46cm 71cm
Medium 51cm 74cm
Large 56cm 76cm
XL 61cm 79cm

Pullover Hoodie:

Chest (A) Length (B)
Small 35cm 67cm
Medium 56cm 69cm
Large 59cm 71cm
XL 62cm 74cm

Crew-neck Sweater:

Chest (A) Length (B)
Small 50cm 69.5cm
Medium 53cm 71cm
Large 56cm 72.5cm
XL 59cm 74cm

Womens’ Cap-sleeve T-Shirt:

Length (A) Chest (B)
Small 58cm 39cm
Medium 60cm 41cm
Large 62cm 43cm
XL 64cm 46cm

Womens’ Vest:

Length (A) Chest (B)
Small 66.6cm 39cm
Medium 67.7cm 42cm
Large 68.8cm 45cm
XL 70.6cm 48cm

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Security, Payment and Privacy

Is the Hospital Records Shop secure?
Yes! All pages and forms on the Hospital Records website are 256bit SSL encrypted. You can check our security certificate by clicking on the padlock icon in your web browser (usually in the top right corner of the browser window).

All of your payment details are handled by PayPal, but your account details (name, email address, mailing address, password) are all encrypted before they are stored on our servers.

What is your privacy policy with the details you do store?
Hospital Records will never sell, exchange or otherwise supply your details to any third parties, and we will only ever use your mailing addresses to aid in processing your orders.

We may, from time to time, send you email updates, but these will only ever come from Hospital Records Limited or our sister labels. If you do not wish to receive these emails, you can opt out and entering your address, or by following the ‘unsubscribe’ links in the emails themselves.

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Digital Downloads: Technical queries

What format files do you sell on the Hospital Shop?
Our MP3 downloads are 320kbps continuous bit rate files. Our WAV downloads are 44.1khz 16-bit WAV files.

Neither of our digital formats have any kind of DRM (Digital Rights Management) or copy protection built in: We believe that most people like to be treated as customers and not potential criminals – DRM is easily circumvented and just puts obstacles in the way of enjoying music.

How were these files encoded?
WAV files are the original lossless master files of all of our tracks and mixes. The MP3s are encoded from these master WAVs at 320kbps at a continuous bit rate.

Can I download tracks from anywhere in the world?
As long as you have a good internet connection and a fairly modern browser (We recommend Safari on Mac or Chrome on Windows!) you can access and use Hospital Records Shop anywhere in the world, whether using an Apple Mac, a Windows based PC or even a modern Linux ditribution. Lots of bandwidth and a fast connection obviously helps too!

While our shop functions perfectly on Apple’s iPhone, iPod and iPad devices, you cannot download music from our shop straight to your device. Music must first be synced through iTunes on your Mac or PC.

Am I listening to the final files on the website’s music player?
No. The Hospital Records player plays a low-quality (and thus quick-loading) 64kbps MP3 version of the final file. The sound quality of the final downloaded version, whether WAV or 320kbps MP3, is far better and to most people indistinguishable from a CD.

Can I download from the Hospital Records Shop if I am using cellular data connection or public wi-fi?
Providing you are not trying to download your files directly to your iPhone, iPod or iPad (see above!), then you should be able to download your files using any kind of internet connection! You may, however, find that files take a long time to download, as this is dependent on your local connection.

Why are your WAV files more expensive than your MP3 files?
Our WAV files are lossless, uncompressed files, which means the quality of file is technically higher than our MP3 downloads. This makes the files considerably bigger (generally 3-4 times the size of our 320kbps MP3s), and therefore they cost us considerably more in bandwidth to deliver to you than our MP3s do.

Please be aware this also means the files will take up considerably more room on your hard drive or music-playing device when downloaded!

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Digital Downloads: Customer support

What happens if I download a file with an error or glitch in the sound?
Please let us know immediately – if there is any problem with a file then we need to replace it as soon as possible. Please email with a description of the problem and we will get you the correct file to you straight away.

What happens if my download fails before the whole file has transferred?
How quickly your file is delivered will depend on the quality of your internet connection. The file will remain on your “Account” page, under “Orders” for you to download again.

After downloading the file, my computer thinks it’s an Excel/Text/Word/Bin file! What do I do?
Some older operating systems can’t handle long file names. When the file is downloaded, it shortens the filename and loses the appropriate file extension. This leaves your computer unable to know how to handle the file, so it often makes a guess (hence thinking it’s an Excel or Word file). If you rename the file, adding the extension .mp3 or .wav (depending on what you ordered) to the end of the filename, it should work fine.

What happens if I accidentally delete a file from my hard drive?
Although technically, once you’ve downloaded the file it becomes your responsibility, we do provide the opportunity for you to download the file again. If this happens you can simply log back in to your account, and re-download the order from your “account” page, under “orders”.

Can I download music from your store straight to my iPhone, iPod or iPad?
While our digital download formats are fully compatible with all Apple devices, we do not recommend you try to purchase digital downloads directly onto the device. The easiest method of getting our music onto your device is through a computer running iTunes, which you can then sync with your iPhone, iPod or iPad.

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Damaged Items

If you are not satisfied with any of the items you have received because they are damaged, we will either refund you in full (including the postage and packing you were charged), or send you replacement copies, if they are available and you request them. We must receive the item(s) back from you within 28 days of delivery and in the same condition that you received them. We must also receive the items back before we send replacements to you, if that’s what you’ve requested.

Our Mistake

If items are not delivered due to a mistake on our part, you will be completely refunded or sent the package again without extra charge; whichever you prefer. Please note that when you place your order, a label is automatically generated from the address you type into your account details, so you are responsible for getting this right. If you get your address wrong and do not notify us before the order is sent, we cannot refund the postage costs.

If we accidentally send you items that you did not order, we will refund you for them and for the cost of the outgoing postage and packing on those individual items, once you send them back to us. In this instance, there is a Freepost address (for UK customers) that we can give you when you contact us.

If we forget to send you part of your order, we will send it to you free of charge.

Your Mistake

If items are not delivered because you gave us incorrect information, or because your Post Office was unable to deliver the package because there was no-one to receive it and/or no-one came to collect it from the sorting office, you will be refunded for the cost of the items, but not for the postage and packing. We can re-send the items, but you will have to pay the P&P charge again. Please note that when you place your order, a label is automatically generated from the address you type into your account details, so you are responsible for getting this right. If you get your address wrong and do not notify us before the order is sent, we cannot refund the postage costs.

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Returns and refunds

Before you return anything to us, for ANY reason, please contact us at We will deal with your query quickly, but we DO need to know about the problem first. Hospital Records will only refund the cost of you posting returns back to us if we’ve agreed to this before you send them.

You should include a note of your name, order number and a brief explanation of your reason for returning the items. Also – if you are a UK customer – you should ask the Post Office for a ‘proof of postage receipt’. This just proves that you sent the package to us, in case it goes missing on its way back to us. The Post Office will not charge you for this.

Again, please contact us before sending anything back to us, regardless of where you are in the world.

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How do I cancel my order?

Our system doesn’t allow you to cancel an order yourself, but if you wish to cancel your order before it has been dispatched, just email us at – quote your order number in the subject field and we’ll take care of it.

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Shipping: What happens if my order doesn’t turn up?

If you are concerned that your order hasn’t arrived, the first thing to do is to make sure your order was completed successfully and has been sent to you.

We consider an item ‘lost’ if it has not been delivered 28 days after the posting date. The reason we must wait 28 days is because this is the length of time Royal Mail waits before they accept a package is ‘lost’, so we must also wait before we can claim compensation from them.

In the extremely unlikely event that your package still has not arrived after 28 days, we will either provide you with a replacement order or a full refund, depending on your preference. see the Returns and Refunds tab for more info. Please email us at with your order number in the subject field to resolve any missing orders.

Please note if you fail to make us aware of an unsuccessful delivery within 3 months of your dispatch date, we may not be able to fulfil your order.

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Shipping: Customs and import duty charges

Please note that residents of some countries may have to pay customs or import duty charges on their order. Because these charges are levied by your government and are specific to your country, we cannot tell you how much (if anything) this will be. You are responsible for any customs or import duty charges you may incur. If you choose not to pay these charges, your package will not be released by customs and may be destroyed. In this event, we will be unable to offer you a refund.

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Shipping: Delivery methods and times

When pre-ordering items we like to give the best possible price by shipping all items together. This means all items will be shipped once the last pre-order is released to make it in time for release date (we hope but cannot guarantee). If you wish for other items to come sooner please make separate orders to ensure you receive items as and when you require them and to save any confusion.

When your order has been completed, you shall receive an email receipt confirming the details of your order. The following morning, your order will be sent to our warehouse, where your items will be picked, packed and prepared for delivery.

Once your order has been packed, it will be collected by the UK’s postal service – Royal Mail – who collect from our warehouse every day at 12.30pm. All UK orders are sent by standard First Class mail. Orders from Europe and the rest of the world are sent by standard Airmail. There is no tracking information available on airmail items. Once your order arrives in your country, it is passed to your local postal service, who will deliver it to you in keeping with their standard working processes.

Our offices are open Monday to Friday 9.30am to 5.30pm UK time, so if you complete your order after midday on Friday, or on a weekend or Bank Holiday, your order will be picked up by our warehouse on the following Monday.

Sadly, we don’t currently offer tracked shipping but this is something we are looking into implementing in the future.

The following is a rough guide to how long your order should take to arrive:

UK: 1-4 working days
Europe: 4-7 working days
USA / Canada: 7-14 working days
Rest of world: 7-20 working days, depending on location.


Efficiency does vary between different countries’ postal services. Sometimes delivery can be very quick, sometimes less so. International customs can also hold up a package, sometimes for no apparent reason, and in these cases there is unfortunately not a lot we can do to speed things up. See the Customs and Import Duty charges tab for more information.

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Shipping Fees

Shipping fees on the Hospital Records shop depend on what you order and your delivery address. The fees are calculated by two pricing tiers. There is a first item price, which covers packaging and handling as well as the shipping, then because we try to ship your items in the fewest packets possible, each subsequent item is at a reduced rate.

We try to be as fair as possible, so you will never pay the first item rate more than once per order. You pay the maximum first item price in your order, then everything else is at the reduced subsequent item rate. For example, if you order a 4-piece LP and a t-shirt, we can put the t-shirt in a parcel suitable for the vinyl, but we wouldn’t be able to put the LP in a parcel suitable for a T-shirt, so that cost is covered.

This might sound confusing, but as long as you have Registered with a Shop account before you start your order, shipping fees will be calculated as you add items to your basket, so you can see how much the shipping will be on-the-go.

The Hospital Records Shop team pride ourselves on our shipping efficiency, and we try to provide you with the best combination of service and price.

For those who want the details, the table below should give you an idea of how our fees are calculated.

UK Europe Rest of World
Item Item 1 Item 2+ Item 1 Item 2+ Item 1 Item 2+
Base Rate £2.99 £1.49 £3.99 £2.99 £4.99 £3.49
CD, Smaller Accessories £2.99 £1.00 £3.99 £1.00 £4.99 £1.00


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Web Browser Support

To ensure the site and our customer’s information remains secure, we have decided to discontinue support for some older browsers. Browser affected are vulnerable to issues with secure (SSLv3/TLS1.0) connections which could allow information such as email addresses and credit card details to be collected by malicious third parties.


We always recommend customers keep their browser and operating system up to date to ensure the best and safest experience possible.


You can read more about the issue at

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